Company Car Policy & Procedure VERSION 9 July 2023 9
lease / company car replacement) or deducted from the employee's final payslip (in the
event the employee is leaving the business).
5.5 Ordering a New Company Car following End of Lease
Eligible employees will be provided with a link to the car ordering portal to make their car
selection.
5.6 Opting Out of a Company Car
Employees (who meet the criteria in section 4.1) are able to 'opt out' of a company car, either
when they start at Biffa or at the end of their current company car lease period (if still eligible
for a company car).
Employees are required to complete the company car options form and select the car
allowance option. They must send completed forms to Employee Services. If the employee is
a new starter, they must also send a copy of their Registration Document (V5), Driving
Licence, MOT Certificate and Insurance Certificate (confirming appropriate business cover
has been selected), to Employee Services. Cash allowance will not be given unless in receipt
of all documentation listed above.
Employee Services will validate eligibility, confirm receipt of all necessary supporting
documents, and make arrangements for the payment to be made.
6 Fuel Reimbursement
If an employee is eligible for a company car or cash allowance, Biffa will reimburse business
mileage for fuel only at the advisory fuel rates as set by HMRC pence per mile (ppm) rates, as
detailed in our Business Expenses and Travel Policy and Procedure.
Please be advised that employees must upload a copy of their Insurance Certificate
(confirming appropriate business cover has been selected) into our e-Expenses system.
Employees will not be able to claim expenses until all documentation has been uploaded and
verified.
For employees who are claiming expenses for business mileage using their personal car and
who do not have cash allowance, they are required to upload a copy of their driving licence
and car insurance (confirming appropriate business cover has been selected) into our eExpenses
system before being able to claim.
For full details, please refer to Biffa's Business Travel and Expenses Policy and Procedure.