Company Car Policy & Procedure VERSION 9 July 2023 2
Contents
1 Purpose .................................................................................................................................................................................................... 3
2 Scope ......................................................................................................................................................................................................... 3
3 Statement ................................................................................................................................................................................................ 3
4 Policy ......................................................................................................................................................................................................... 4
4.1 Company Car Eligibility & Allocation ..................................................................................................................................... 4
4.2 Cash Allowance Eligibility ........................................................................................................................................................... 5
4.3 Plug-in Hybrid Electric Vehicles (PHEV) and (Fully) Electric Vehicles (EV) ............................................................ 6
4.4 Smoking .............................................................................................................................................................................................. 7
4.5 Driver's Health ................................................................................................................................................................................. 7
4.6 Road Worthy Condition ............................................................................................................................................................... 7
5 Procedure ................................................................................................................................................................................................ 8
5.1 Procedure for Ordering a New Company Car ................................................................................................................... 8
5.2 Receipt of the Company Car ..................................................................................................................................................... 8
5.3 Identifying a Need to Return a Company Car .................................................................................................................. 8
5.4 Returning a Company Car .......................................................................................................................................................... 8
5.5 Ordering a New Company Car following End of Lease ................................................................................................. 9
5.6 Opting Out of a Company Car ................................................................................................................................................. 9
6 Fuel Reimbursement ........................................................................................................................................................................... 9
7 Fuel ........................................................................................................................................................................................................... 10
8 Maternity / Adoption and Shared Parental Leave ............................................................................................................. 10
9 Buying their Car at the End of its Lease .................................................................................................................................. 11
10 Policy Status ......................................................................................................................................................................................... 11
11 Appendix I............................................................................................................................................................................................. 12
11.1 List of Job Roles which Require a Company Car ........................................................................................................... 12
12 Appendix II ........................................................................................................................................................................................... 12
12.1 Private Car Criteria ...................................................................................................................................................................... 12
13 Appendix III ......................................................................................................................................................................................... 13
13.1 Vehicle Movement Form ............................................................................................................................................................ 13