Company Car Policy & Procedure VERSION 9 July 2023 5
arranged. Please speak to your HR Business Partner for support if required.
To determine an employee's eligibility for a company car or cash allowance, managers must
detail an employee's job grade, job title and previous job holder mileage (or expected
business mileage for newly created roles) in the new starter form or change of terms and
conditions form and submit through the HR system. These details will be used to determine
and confirm an employee's eligibility for a company car in line with the eligibility criteria set
out above. Biffa reserves the right to review business mileage on all vehicles and if individuals
are consistently short of the 10,000-mileage threshold, then their entitlement will be reviewed.
Employees are required to adhere to Biffa's Company Car Policy and Procedure, and
automatically do so on receipt of their company car.
Biffa reserves the right to withdraw entitlement to a company car if an employee's eligibility
changes, or there are any instances of misuse/abuse. Instances of misuse/abuse may also
be subject to disciplinary action.
4.2 Cash Allowance Eligibility
It is Biffa's policy to provide cash allowance to employees fulfilling the below criteria:
1. For employees who are eligible for a job requirement (job grades S3 - M2) company
car (as set out in section 4.1 above), cash allowance will be given to those who 'opt
out' of having a company car.
2. For employees M1 and above as set out in section 4.1 above, a cash allowance will be
given as a default, unless the employee is expected to drive in excess of 10,000
business miles a year.
Employees must have an appropriate private vehicle that they can use for business travel.
Details of these conditions are set out in appendix II. In addition, employees must submit a
copy of their Registration Document (V5), Driving Licence, MOT Certificate and Insurance
Certificate (confirming appropriate business cover has been selected), to Employee Services
when requested. Cash allowance will not be given unless in receipt of all documentation listed
above.
Cash allowance is periodically reviewed in line with market rates. Any changes will be
communicated to employees accordingly.
Cash allowance will be paid monthly and is non pensionable and is subject to tax and
national insurance deductions.
If an employee, (who are already in receipt of cash allowance) changes roles and that role is
not eligible for a company car or cash allowance (in line with the above criteria), the
employee will no longer be eligible, and payments will be removed effective from the start
date of their new role.